The Arctic Energy Alliance (AEA) is a not-for-profit organization, established in 1997 to help communities, consumers, producers, regulators and policy makers to work together to reduce the costs of environmental impacts of energy and utility services in the Northwest Territories (NT). The AEA is supported by various territorial departments and agencies, and does fee-for-service work in the private sector. The AEA is currently recruiting an OPERATIONS MANAGER. 

LOCATION:

This position is located at the Arctic Energy Alliance (AEA) office in Yellowknife, but may also involve some travel to NT communities.

PURPOSE OF THE POSITION

The Operations Manager will be responsible for budget forecasting, facilitating work planning, reporting to funders and sub-contracting. The position is intended to assist the AEA team in achieving objectives on time and on budget by providing accurate information and practical support. However, the responsibility for achieving the objectives lies with the whole AEA team and final authority remains with the Executive Director (ED).

SCOPE

The AEA is a non-profit organization whose mission is:

"To promote and facilitate the adoption of efficient and renewable energy practices by all members of NWT society."

This position is located in Yellowknife and reports to the ED.

The employee works on multiple projects simultaneously and must re-prioritize workload in response to requests from the ED.

RESPONSIBILITIES

1. Coordinating work-plans and sub-contractors

The Operations Manager will be responsible for the coordination of work-plans and sub-contractors.

1. Managing budgets and programs

The Operations Manager will be responsible for:

Supporting Program Delivery

• Preparing, updating and adjusting financial budgets, forecasts and work plans for up to 15 programs or projects with a total value of approximately $3 million annually; working with the implementation teams to ensure that the work-plans are completed on-time and on-budget.
  • Produce the first version of each program plan and assist in maintaining the plan.
  • Follow up on action items and track the evolution of costs against program plans and budgets.
  • Update and track program work plans, budget forecast spreadsheets, and all other required project documentation.
  • Coordinate project team meetings when requested (set up meetings, manage documents, record minutes and action items, etc.).
• Contributing to long-term organizational planning and strategy as a member of the AEA team.
• Supporting the AEA team by writing proposals and applications for funding.
• Supporting the AEA team by reporting back to clients and funding agencies.
• Authorizing the purchasing of goods and services up to a maximum individual value of $10,000 as long as the purchases are within the approved budget and work-plan.
• Authorizing routine travel as long as a purchase order has been signed and bringing potential work-planning conflicts to the attention of the employee and/or ED.
• Reviewing timesheets and bringing exceptions to the attention of the employee and/or ED.
• Approving routine leave requests and bringing potential work-planning conflicts to the attention to of the employee and/or ED.
• Preparing sub-contracts using AEA standard templates as required.
• Contributing to the development & documentation of procedures – identify, review, document and implement AEA policies and procedures to effectively coordinate program operations.

Support Internal AEA Services

• Bank co-signing authority up to $10,000.
• Overseeing organizational insurance policies.

KNOWLEDGE, SKILLS AND ABILITIES

The following are required qualifications:

• At least 3 years’ experience in operations management.
• Knowledge of Financial Management and 3 years of budget development and oversight experience.
• At least 3 years’ experience in managing multiple staff groups and major projects or initiatives.
• Knowledge of and 1 year of experience with government contract management.
• Excellent computer skills and proficiency in Microsoft Excel, Word, and Outlook.
• Excellent communication skills in both verbal and written English.
• Excellent interpersonal skills and a collaborative management style.
• Excellent people management skills; open to direction and collaborative work style and commitment to get the job done.
• Ability to look at situations from several points of view.
• Ability to challenge and debate issues of importance to the organization.
• Commitment to AEA’s vision & mission.

The following are preferred:

• Undergraduate Degree in Business Administration or Finance; CGA 3rd or 4th
• Experience working in management of non-governmental and/or non-profit organizations.

Working Conditions

While the majority of time for this position is spent at a computer there is ample opportunity for the incumbent to move around the office. Most of the time is spent in Yellowknife, although there may be an occasional need during the year to travel to an NT community.

Physical Demands

There is limited physical effort required for this position.

Environmental Conditions

There are no significant adverse environmental conditions that exist in this position.

Sensory Demands

There is considerable need for attention to detail when preparing accounting and financial statements materials, when processing invoices and completing the ledger entries and in administering the payroll system. The incumbent is involved in some of these activities on a regular basis, each day.

Mental Demands

The incumbent is required to provide advice to the ED and other staff on organizational operational, financial and budget matters. The incumbent also has to address the resource requirements and advise the ED of any impending issues.

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Applicants must be residents of Canada.

Competition closes Friday, May 7, 2021

To apply, please submit a resume and cover letter by email to:

Arctic Energy Alliance

#101–5102 51 St., Yellowknife, NT X1A 1S7

Jennifer Wicks, Human Resources, Jennifer.Wicks@aea.nt.ca

We thank all applicants that apply, but only those selected for further consideration will be contacted.