Jobs North

Project Coordinator (Yellowknife)

Wilfrid Laurier University
Published
April 10, 2022
Location
Yellowknife, NT
Category
Job Type
Base Salary
up to $48 per hour
Department
Faculty of Science

Description

Hoèla Weteèts’eèdeè is a community-based action research project based in Yellowknife, Ndilo and Dettah (Northwest Territories) designed in collaboration by Wilfrid Laurier University (WLU) and the Yellowknives Dene First Nation Government (YKDFN). The study will investigate the burden of chronic stress and the relative contribution of sources of stress related to Giant Mine; identify sub-communities in the study area who have higher levels of chronic stress and examine their unique experiences of the Giant Mine; and understand the unique health and social needs of affected communities to inform healing and mitigation activities.

The study is entering implementation following ethics review. The study is now seeking an experienced and energetic applicant to step into our Project Coordinator role as we begin to collect data for our research study. The successful applicant will have excellent organizing skills to support study implementation, and experience to coordinate all aspects of study implementation, including: managing a research team through data collection activities (including collection of surveys and biomarkers) and provision of support and care for participants; coordinating and participating in engaging communities and individuals to promote the study and recruit participants;  research administration; and reporting activities for community and stakeholder audiences.

Application Deadline: April 19, 2022

Hours of Work: This is a full-time, limited-term position. This position will have a varying workload over the contract term. The first three months of employment will include up to 37.5 hours per week and hours may be reduced to part-time for the remainder of the contract. Work hours may include some evenings, weekends and overtime.

*** The successful candidate will be based in Yellowknife, Ndilo or Dettah working from a study office with equipment provided. ***

Duties

Project Administration

  • Assist with management of all the administrative, logistical, financial, and communication aspects of the program;
  • Participate in semi-regular advisory committee, technical committee, and other study team meetings as necessary; prepare minutes and track action items for follow-up;
  • Manage program budget including processing study invoices, expenditures and reviewing financial reports;
  • Contact and liaise project activities with NdiIo, Dettah and Yellowknife communities in coordination with YKDFN study coordinator;
  • Communicate regularly with, and coordinate program activities by working closely with other members of the research team;
  • Travel to communities when appropriate, as a representative of the study (most community engagement in Ndilo and Dettah will be done by YKDFN study coordinator);
  • Attend stakeholder meetings as a representative of the study;
  • Coordinate data collection activities, including:
    • Scheduling support for in-person data collection;
    • Purchase and monitor program supplies and procure additional supplies, as needed;
    • Review, monitor and evaluate adherence to study protocols during data collection phase.
  • Participate in training activities.

Fieldwork Support

  • Assist in coordinating training of RAs, counsellors and nurses;
  • Support RAs, nurses and researchers during the data collection periods;
  • Engage community health and social service organizations to prepare for supporting participants during and after data collection phase;
  • Organize the secure storage of supplies in Yellowknife, the completed consent forms, questionnaires, and biological and other allostatic load measures;
  • Maintain regular communication with all staff to ensure that the program follows the agreed timelines and protocols;
  • Prepare regular updates to the PI, YKDFN, NSMA and advisory committee;
  • Maintain availability for travel, often with tight deadlines, between Ndilo, Dettah and Yellowknife communities, as needed;
  • Engage identified vulnerable communities to interpret study findings;
  • Coordinate community wellness activities related to participant after-care.

Community Communication and Engagement

  • Working together with CIRNAC's communication  staff as well as Advisory Committee members, the Project Coordinator will be responsible for developing the following materials and/or products: brochure, posters, program website, announcements on radio/newspapers, recruitment letters, community presentations, newsletters, and other materials, as necessary.
  • Assist with developing and implementing community engagement strategies and messages before, during and after data collection;
  • Make public and increase visibility of the study across Yellowknife, Ndilo and Dettah;
  • Engage community organizations to act as collaborators in recruitment activities;
  • Maintain program website, and coordinate social media pages.

Shipping and Storage of Research Supplies

  • The Project Coordinator will arrange secure storage of research supplies, biological allostatic load samples, and data files.
  • The Project Coordinator will coordinate and track the transportation of supplies, samples and data files to Juniper Health (Yellowknife) and DynaLIFE (Edmonton).

Reporting

  • The Project Coordinator will provide program updates on timeline of activities, community engagement, data collection, and other issues to the PI, GNWT project manager, CIRNAC (funder) and the study advisory committee, on a regular basis.
  • The Project Coordinator will compose agendas and participate in Advisory Committee meetings and provide updates on the study’s implementation.

Reporting Relationships:

The Project Coordinator works closely with members of the Hoela Weteets'eedee team and other individuals/groups involved in the program, including but not limited to:

  • WLU Principal Investigator, YKDFN Technical Advisor and YKDFN Community Based Project Coordinator
  • Giant Mine Remediation Project and Government of Northwest Territories project manager;
  • Study Advisory Committee, including Giant Mine Oversight Board, Alternatives North, Health Canada, YKDFN, North Slave Metis Alliance, City of Yellowknife, Government of Northwest Territories, Crown-Indigenous Relations and Northern Affairs Canada;
  • Other Research Team Members, including Research Coordinators, Research Assistants, Nurse Practitioners, Qualitative and Quantitative Researchers, Labs, and other.
  • Community organizations assisting with recruitment;
  • Local media.

Qualifications

  • The successful candidate will have experience working independently in a demanding role with significant responsibilities and accountabilities, including working with confidential materials and management of human resources and a budget.
  • A Master's Degree in a related discipline or four years of experience with project management (or some combination of relevant education and experience) is desired; experience with managing a research study, including budget tracking, is an asset.
  • Excellent communication skills are essential.
  • Demonstrated ability to organize and participate in meetings and conference calls with key internal and/or external partners/stakeholders; capture and communicate action items; facilitate follow-up on action items.
  • Experience developing and using gantt charts and other project management tools.

Company Info

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

This position is based in Yellowknife (Northwest Territories), where Laurier has maintained a research office since 2017 for its cold regions research and for its longstanding partnership with the Government of the Northwest Territories (GNWT). Located in Chief Drygeese territory, Yellowknife is the traditional land of the Yellowknives Dene First Nation, and the homeland of the North Slave Métis Alliance.

Laurier is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier's Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

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